Last updated: 10/19/2025
Contact: support@profacefinder.com
1) Who We Are
ProFaceFinder (“we”, “us”, “our”) provides an online tool that helps users check where their own images may appear on publicly accessible parts of the internet.
We take privacy seriously and comply with the EU/UK GDPR and other applicable data-protection laws.
Data Controller: ProFaceFinder
Email: support@profacefinder.com
2) Data We Process
A. Usage & diagnostic data
We automatically collect limited technical information such as:
- device type and operating system
- browser/app version
- session duration and interactions
- approximate region/country
- crash logs and diagnostic data
- cookies/standard identifiers (e.g., GAID/IDFA where applicable)
Purpose: operate, secure, and improve the service; detect abuse; prevent fraud.
Legal basis: Legitimate interests (GDPR Art. 6(1)(f)).
B. Image search data (when you upload a photo)
When you upload an image to perform a search:
- the image is processed temporarily to generate a non-reversible numeric representation (“embedding”) used only for visual similarity comparison
- the original image is deleted immediately after processing
- temporary embeddings are kept up to 24 hours solely to deliver results and ensure system integrity, then automatically removed
- no identity, name, profile, demographic, or sensitive traits are inferred
We do not build or maintain a permanent database of personal images.
Legal basis: Consent (GDPR Art. 6(1)(a)). Processing occurs only after you choose to upload an image.
C. Account data (optional)
If you create an account, we process only the minimal information required:
- name or username
- email address
- optional avatar/profile from your chosen sign-in provider
Legal basis: Contract (GDPR Art. 6(1)(b)).
D. Payments (if applicable)
Payments are handled by third-party payment providers.
We do not store full card details.
Payment processors are PCI-DSS compliant.
Legal basis: Contract (Art. 6(1)(b)) and legitimate interests for fraud prevention.
3) What We Do Not Do
We do not:
- create or maintain any permanent database of identifiable images
- sell or share personal data with advertisers or data brokers
- access private or login-protected areas, social-media accounts, or messaging apps
- perform identity inference, person identification, or demographic classification
- store uploaded images after the search completes
4) How ProFaceFinder Works
ProFaceFinder is designed for individuals who want to check where their own images may appear online.
- We work only with publicly accessible webpages.
- Uploads are processed in real time and removed immediately afterward.
- Results include links to external sites where visually similar images appear.
- We do not host or control the external content shown in search results.
Responsible use
Users must only upload images they are legally allowed to use.
Any attempt to misuse the service for harassment, stalking, impersonation, or unlawful activity is prohibited and may result in account suspension or reporting to relevant authorities.
5) Purposes & Legal Bases (Summary)
| Purpose | Data | Legal Basis |
|---|---|---|
| Provide the search | Temporary embeddings, technical logs | Consent (Art. 6(1)(a)) |
| Improve & secure the service | Usage/diagnostic data | Legitimate interests (Art. 6(1)(f)) |
| Account & billing | Account info, payment metadata | Contract (Art. 6(1)(b)) |
| Fraud/abuse prevention | Limited technical signals | Legitimate interests (Art. 6(1)(f)) |
6) Data Retention
- Uploaded images: deleted immediately after processing
- Temporary embeddings: deleted within 24 hours
- Usage/analytics: up to 24 months, then aggregated or deleted
- Account and billing data: retained for the life of the account and for legally required periods
7) Processors & Data Transfers
We use vetted service providers for hosting, analytics, diagnostics, and payments. These providers act under our instructions and are subject to data-processing agreements.
Where data is transferred outside the EU/UK (e.g., to the US), we use approved safeguards such as Standard Contractual Clauses (SCCs).
A list of sub-processors is available upon request at support@profacefinder.com.
8) Cookies & Analytics
We may use cookies/SDKs for basic analytics, performance monitoring, and optional advertising (e.g., frequency capping).
Where required by law, you will see a consent banner before any non-essential